Most password managers quietly assume the same thing about you: that everything you need to remember is a website login. Username, password, URL, done. But look at what’s actually worth protecting and the picture gets messier — the code for the building’s front door, an insurance policy number, the Wi-Fi password guests keep asking for, a recovery phrase written on a card in a drawer, the serial number of a laptop you’ll need if it ever gets stolen.
IntelliWallet doesn’t have a fixed idea of what an entry should look like. You decide what goes in it, what each piece is called, what order it appears in, and what icon it wears. Here’s how to use that.
Start from a template — or from nothing at all
When you create a new entry, the first thing you’re offered is a template. There are 23 of them, grouped into five categories:
- Accounts & Logins — Web Login, Email Account, Social Media, Streaming Service, Online Shopping, Gaming Account, Computer Login
- Finance — Credit Card, Bank Account, Membership / Loyalty, Insurance Policy
- Technical — Server / SSH, VPN, Database, Wi-Fi Network, Router / Network Device, Software License, API Key / Token, Crypto Wallet
- Personal — Identity Document, Contact, Door / Access Code
- Standalone — Secure Note
Picking Credit Card, for example, lays out card number, cardholder name, expiry date, PIN and CVV — the fields you’d have added by hand anyway.
But a template is a starting point, not a contract. Right there in the wizard, every field appears as a small chip: tap the × on any you don’t want, tap + to add another from the full field list. If nothing on the list fits your case, choose Empty and build the entry field by field from scratch.
And nothing is locked in after creation either — you can add fields to any entry at any time, forever.
Twenty-two field types, and as many of each as you need
The built-in field types cover the usual suspects and then some: Username, Password, Email, Link, Account, Card, CVV, PIN, Name, Phone, Address, Date, Expiry Date, Time, Note, Serial Number, Secret Question, Secret Answer, 2FA, Seed Phrase, Wi-Fi Password, and Old Password — that last one is handy for services that occasionally ask you to confirm a previous password.
One detail worth knowing: you can use the same field type more than once in one entry. Three email addresses on a single account? Add three Email fields. A server with two passwords and four notes? Nothing stops you. There’s no “one of each” rule anywhere in the app.
Fields that do more than hold text
Some field types are more than a labelled box — the app knows what they mean and behaves accordingly.
Password fields hide their value behind dots, show a small strength dot next to it, and come with three generators. Random builds a password from the character sets you choose, with a length slider and an “avoid ambiguous characters” switch for the l/1/I and O/0 confusions. Easy builds a memorable one from real words with digits and a separator, and shows you roughly how many bits of entropy you’re getting. Similar to current takes the password already in the box and generates a fresh one with the same shape — useful when a site forces a change but you’ve built a habit around a certain pattern. PIN fields get their own generator.
2FA fields turn into a live authenticator. Add the secret — or just scan the QR code the service shows you — and the field displays the current six-digit code with a countdown to the next one. No second app to install.
Seed Phrase fields lay your recovery words out in a numbered grid, reading down the columns the way paper backup cards do, in a monospace font. Word 7 is labelled 7, so you can check it against your card without counting on your fingers. The grid adapts its column count to your screen and the length of your words, so nothing ever gets truncated.
Wi-Fi Password fields store the whole network, not just the password: the name, the security type (shown as a WPA / WEP / Open badge) and the password itself. Two things follow from that. You can add a network by scanning the QR code from a router or a café card, and you can hand the network to a visitor by tapping Show Wi-Fi QR — they point their camera at your screen and they’re connected, without you ever reading a 24-character password out loud.
Link fields get an “open” button that takes you straight to the page. Phone fields open the dialler. Date, Expiry Date and Time open real pickers instead of making you type a format the app might not parse. Card numbers show masked to the last four digits in the entry list. And every field, whatever its type, has a copy button and a quiet “last changed” line at the bottom of its detail view.
When none of the twenty-two fit: make your own
Somewhere in your life there’s a piece of information that doesn’t map onto any standard field — a policy tier, a locker number, a customer reference your utility company invented. Tap Define a custom field type and you get three choices:
- A name — whatever you’d call it out loud.
- An icon — from a curated set of around 60 field icons, sorted by theme: identity, security, codes, communication, documents, network, dates, finance.
- A behaviour — text, password, email, link, phone, date or time.
That third choice is the interesting one, because it decides how the field acts, not just how it looks. Give your custom “Vault code” the password behaviour and it inherits the whole password treatment: hidden by default, strength dot, generators. Give a custom “Renewal” field the date behaviour and it gets the date picker.
Custom field types are saved to your wallet, not to one entry — define “Locker number” once and it’s in the list next time, ready to use anywhere.
Order, icons, and what shows up in the list
Fields display in the order you put them in. Open an entry, choose Reorder Fields, and drag them where you want — the thing you actually reach for first should be at the top, and only you know what that is.
Entries get icons too, from a set of over 270. There’s a search box, so if you type “netflix” or “github” you’ll land on it in a second, and the set covers everything from banks and browsers to games, airlines and cloud providers. It sounds cosmetic, and it is — right up until you’re scrolling a folder of forty entries and finding the right one becomes a matter of recognising a shape rather than reading forty titles.
The entry list also gives you a peek inside without opening anything: each row shows up to two values from the entry as small coloured badges — an email address, a username, a domain, the last four digits of a card. IntelliWallet picks the most identifying ones it can find, so a row tells you which account it is, not just what you named it.
Shape it around your life, not the other way round
None of this is behind a paywall, and none of it costs you anything but a few taps. Entries, folders and fields are unlimited on the free plan, and custom field types and icons are part of the app, not an upgrade.
So the next time you’re about to squeeze something awkward into a “Note” field because there’s nowhere else to put it — don’t. Make a field for it, name it what you call it, give it an icon you’ll recognise, and put it exactly where you want it in the entry. It’s your vault. It should look like your life, not like a login form.